Technology Service Desk

Managing SharePoint Teams

SharePoint Teams are a function of Microsoft Teams that work a lot like groups. They incorporate a number of features including chat, file sharing, and organization. Departments at Adler are grouped as teams and they are often used for committees, Registered Student Organizations, and Affinity Groups. For more general information on Teams, see Teams Availability and Support


To request the creation of a new team, use this Service Request form: New Microsoft Team Request


Viewing a Team


When added to a SharePoint Team, you will see the conversation in Teams under the section that's called Teams. (If you don't have the app yet, you can log in at office.com with your Adler account and open Teams or go directly to https://teams.microsoft.com/.)






The address of Teams Sites are: https://adleruniversity.sharepoint.com/sites/[TEAM NAME]


If you click on the star next to the word Follow you will start following the page which will allow you to see a link to it in SharePoint.




Items in the Documents section of the site can be interacted with like OneDrive files except these documents will be hosted by the Team rather than an individual user. All members of the team will be able to see these files and edit them. Users that are outside the Team will need to have team documents shared with them if they need to view or edit them for some reason.


Sync Teams documents to your computer


The Team Documents can be synced locally to Windows computers that have OneDrive installed. This will allow Windows users to view the documents in File Explorer. Opening documents from here will allow team members to collaborate on these documents using desktop apps. With the Documents synced, items can be saved to the Documents library the same way any document is saved or downloaded to a local hard drive. By default, Windows will only store these documents on the computer while they are in use, so it won't end up taking a lot of space.


To sync the Documents library follow these instructions: Reminder: This needs to be on a Windows computer that has OneDrive installed. OneDrive is installed with the o365 Suite available from office.com


Navigate to the Documents section on the Teams Site. A menu will appear at the top of the main pane. Select Sync from this menu.




Teams membership


Departments


Department-level teams only include members of a specific department and are typically added when an employee is hired or is changing positions to a new department. Utilize SharePoint's sharing features to collaborate on documents with other users and Teams. 


Non-department Teams


You can add members to a Team you own by selecting the ellipses next to the Team name and selecting Add member.




Related resources

More information on using Teams is available in these knowledgebase articles:

Teams Availability and Support

Teams How-to

Managing SharePoint Teams


The following Service Request forms are available for Teams management and creation:

File Share/Team Access Request

New Affinity List or Group Request

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