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Booking Classrooms and Meeting Spaces

Modified on: Tue, Sep 5, 2023 10:26 AM

Classrooms at Adler are booked by setting the location of a meeting as that Classroom's email. If this meeting has an online component, the classroom equipment can join the meeting. Using a Teams or Zoom meeting is the recommended way to book a classroom or meeting room, set up a hybrid space for both physical and virtual attendees, and share content wirelessly in the room. Classrooms are managed by the Office of the Registrar. Reservations may be cancelled if the room is needed for a class.


Booking a room in Outlook


  1. First, create a new meeting in your Outlook calendar.  Make the meeting name the title of your class and set it to the time that you'll be teaching. If this is a class that meets regularly on the same day every week, you'll likely want to make sure you schedule it as a recurring meeting.
  2. Invite your students the way you would for an online class by adding their emails to the list of required attendees. If any of them end up needing to go home you'll want them to be able to hop in remotely. 
  3. Set the location as the room you're booking. You'll see room accounts that are available based on their schedule. For this example, it looks like room 16-111 is free so I'm going to book 16-111@adler.edu as the location.

 


Note: If using the Online version of Outlook on your browser, enable a Teams meeting by flipping the switch next to Teams meeting. 


Additionally, please note that if you enable both a Teams meeting and Zoom meeting for the same event, the Teams meeting will override the Zoom meeting on the Classroom technology. If you wish to use a Zoom meeting, do not also enable a Teams meeting. 



Zoom Meeting
Teams Meeting
You can create a Zoom meeting. Select Zoom from the menu at the top and then Add a Zoom Meeting.



If prompted, allow Zoom to display a new window.



Scroll down and choose SSO as the sign in method. 




Make sure the domain reads adler.zoom.us and select Continue. 



Sign in at the Adler branded sign-in page.



Zoom will populate the Outlook Meeting description with the Zoom meeting invite.

 You can create a Teams meeting.  Set the meeting as a Teams meeting by selecting Teams Meeting from the top menu. This will create a meeting link the way it would for a remote meeting. The device at the front of the classroom will display the option to join the meeting on the scheduling block and connect to it as a teams meeting.



Now you're ready to send the invitation. Hit Send at the top left of the meeting window to send the meeting. 




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